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Contract Management
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Do you have the ability to deploy a strategy for negotiating your leases and measuring its effectiveness?

Large real estate portfolios typically consist of hundreds of leased properties, with rents that can easily exceed $100 million annually. Managing this cost requires a sound strategy, the ability to deploy the strategy across hundreds of negotiations, and transparency to the financial outcomes. The ability to measure the results relative to the strategic targets determines the success and value contribution of this critical transaction management process.

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Geospatial Analytics Contract InSite™ — agile, cost- effective, collaborative software to meet today's complex lease negotiation challenges.

Lease rates are influenced by a multitude of factors, such as market conditions, property location, rents at comparable locations, and the contractual terms. The process involves hundreds of different negotiators and stakeholders. With such complexity and volume, assessing whether a given contractual negotiation results in a desirable financial outcome can be difficult. Contract terms and rates can vary significantly, without a simple way to compare them across the entire portfolio.

Much of the information relied upon to support lease negotiations and portfolio optimization is inconsistent, based on subjective criteria, or just inaccessible. Because the data is typically not aggregated in a single repository, transaction managers are unable to leverage the power of analytics to gain a comprehensive program view of their entire lease portfolio. Meanwhile, legacy systems typically present inflexible environments that cannot be easily adapted to rapidly changing market conditions. New solutions are often complex, extremely costly, and often do not deliver on expectations. These obstacles lead to an incomplete understanding of overall result in millions of dollars in missed opportunities. Transaction managers need a more efficient and effective solution to manage lease acquisitions and contract renewals processes.

The Opportunity

The ability to deploy a strategic framework across all lease negotiations provides significant financial benefits compared to the typical one-off, ad hoc negotiations. Having access to a complete set of information is essential in forming such a strategy. Accurate data on lease terms, conditions, rates, and market information should be integrated into the process to make the best strategic decisions. Having transparency to standardized outcomes enables powerful analytics to assess results and assure that the outcomes are optimized to create maximum long-term value.

With a more integrated, agile, and simple contract management system, portfolio managers can:

Get both granular and aggregate views of portfolio lease costs
Easily analyze outcomes of short and long-term leasing strategies
Compare performance of specific negotiations relative to strategy and specific market conditions
Easily add custom data and criteria
Integrate contract management with capital planning, site inspections, and other portfolio management functions.

The Solution

Geospatial Analytics Contract InSite™ is an innovative software solution that facilitates the aggregation of all the information needed for successful negotiations. Deployment of a single strategy across all negotiations becomes possible, allowing for standardized measurement of outcomes and performance. Real estate analytics are enabled to continuously improve results. Geospatial Analytics Contract InSite™ provides the following:

Intuitive interface facilitates adoption allowing input from all stakeholders
Embedded business logic assures consistency of information across all users
Captures all information that is critical to the process to maximize results
Provides flexibility to easily define specific strategic targets and measure performance
Ensures that lease analytics are consistent, objective, and actionable
Facilitates lease comparisons using an intuitive set of dashboards
Integrates easily with existing systems to provide additional information as needed

How You Benefit

Geospatial Analytics Contract InSite™ Benefits:

Centralized collection and repository of all real estate contract information
Portfolio level analysis of lease terms, obligations, costs, and market data
Unique strategies can be easily accommodated to address variable market conditions
Standardization and consistency of data using objective criteria
Optimization of lease portfolios with actionable real estate analytics
Enables effective, informed lease negotiations based upon a consistently utilized strategic framework
Provides management with real-time transparency to negotiated outcomes

Geospatial Analytics Contract InSite™ is part of the Geospatial Analytics InSite Solutions Platform™ for enterprise portfolio management.

Geospatial Analytics Contract InSite™ integrates with a range of existing data analysis and management solutions. In addition, organizations can use Geospatial Analytics Contract InSite™ along with its complementary tools in the Geospatial Analytics InSite Solutions Platform™

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The end goal in portfolio and process management is optimization. Capital-intensive assets are distributed to best meet demand, and the organizations responsible for long-range planning and utilization are fully in control.

Outdated business processes are strangling organizational goals of increased productivity and flexibility. Employees struggle to achieve basic awareness of assets, working through disconnected database and functional silos.

A strong process and information foundation creates a platform from which higher value goals can be pursued. Increased operational awareness, better decision-making and shared information lead to a sense of gaining control.