CBA: Asset Inspection

How to Perform a Cost-Benefit Analysis
for Geospatial Analytics Inspection InSite™


Estimating Net Benefits from an Automated Inspection Process

Geospatial Analytics Inspection InSite™ is a mobile application that enables you to efficiently create and maintain an inventory of the condition of the assets in your properties. This gathered data resides in the Geospatial Analytics Info InSite™ database for subsequent analysis using Geospatial Analytics Asset InSite™ database (or using your existing in-house capabilities).

In the absence of an efficient tool such as Geospatial Analytics Inspection InSiteTM, the legacy manual inspection process is cumbersome and time-consuming. Data gathered on paper forms must be keyed into a database or spreadsheet manually, and photos need to be relabeled and uploaded. These manual processes are prone to data entry error and inconsistent evaluations by various inspectors across the organization due to a lack of standardization of equipment condition.

Geospatial Analytics Inspection InSiteTM can reduce the time your in-house or contract inspectors spend in various ways described below. A cost-benefit analysis for this solution includes:

  • Estimating in-house annual labor savings in these various ways (scaled across all of your inspectors and facilities), using assumed loaded labor rates (which can be a blend of inspection, administrative and management rates, as appropriate).
  • Subtracting the solution’s license costs to determine the net savings.
  • Estimating savings in future years and applying a discount rate to determine the net present value of the total savings.

Following are ways you can reduce inspection costs using this powerful solution:

Eliminate the need for clip boards and cameras.

Using the capabilities of a mobile application that can be used with smart phones and tablets, the use of paper based data collection can be eliminated. This eliminates post inspection management of hard copy inspections such as filing. There is also no need for separate cameras as the capabilities of your mobile devices can be leveraged in this manner.

Avoids Manual Data Entry and Photo Uploading.

Enabling the automated entry of data, photos, and photo labels into a centralized database avoids the intermediate step of manually entering this data after it is collected. To estimate these savings, you can estimate the percentage reduction in the time needed to gather/ input the data and photos, compared to the total time spent per inspection.

Avoids Data Entry Errors.

Direct entry of data and photos also eliminates data entry errors. To estimate these savings, you can estimate the percentage reduction in time needed to correct these errors, compared to the total time spent per inspection.

More Objective Data.

Geospatial Analytics Inspection InSiteTM provides objective, standardized criteria for a broad range of asset and condition types, enabling consistent input of asset condition across inspectors and facilities. To estimate savings due to this, you can treat subjective data as a form of data entry errors, and hence increase the percentage reduction in time needed to correct these errors, compared to the total time spent per inspection.

More Complete Inspection Inventory.

By prompting facility technicians to inspect a broad range of asset types and common problems with any given asset type, Geospatial Analytics Inspection InSiteTM ensures a more complete inspection inventory than is likely during unprompted, manual processes. To estimate this benefit, you can estimate the time spent identifying assets not inspected, identifying asset problems not sufficiently specified, and re-inspecting the inventory, compared to the total time spent per inspection.

You can then extrapolate these four types of savings across the number of inspections, number of inspectors, and number of facilities. Note that if the sum of the percentage reductions for these efficiencies sum to only 10 percent, the savings for a company with a large number of inspectors and facilities can be quite large.

For a more detailed analysis, you can categorize major, intermediate, and minor inspections, and assign various hours/inspection and costs to each type to enhance the granularity of the analysis. At an aggregate level, you can also incorporate a fifth type of cost savings. This involves adding total estimated cost savings due to efficient and easy integration of Geospatial Analytics Inspection InSiteTM into a wide range of existing computerized maintenance management systems, compared to systems without this seamless integration.

Automated Inspections and Value Creation

More and more companies are discovering the value of using mobile applications to automate their inspection processes. By the creation of a strategic approach to collecting critical information, facility managers are able to find cost reductions while improving the quality of information.

Many of Geospatial's Analytics® customers have experienced 50% or greater reductions in the costs of inspections, and some have identified payback periods of just a few months.

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The end goal in portfolio and process management is optimization. Capital-intensive assets are distributed to best meet demand, and the organizations responsible for long-range planning and utilization are fully in control.

Outdated business processes are strangling organizational goals of increased productivity and flexibility. Employees struggle to achieve basic awareness of assets, working through disconnected database and functional silos.

A strong process and information foundation creates a platform from which higher value goals can be pursued. Increased operational awareness, better decision-making and shared information lead to a sense of gaining control.